PublisherAuthorAgreement

Agreement between the Publishers (The Pumping Station) and the Author.

The Author retains worldwide copyright and ownership of the book, including its text and cover, any subsequent revisions, any recordings of the book in audio, video, film, or other formats, and all rights to perform the work included in the book.  The Author cannot simultaneously publish the printed book or ebook through other publishers, but the Author may withdraw from this agreement at any time provided one month’s notice is given so that the Publisher has time to inform the Printer and Ebook Distributor.  The Publisher may withdraw from this agreement with a month’s notice if the Author is behind on any payments due to the Publisher or if the Publisher is winding up the business.  If the agreement is discontinued, the Author will still receive royalties from any subsequent revenue sent to the Publisher.

The Author agrees to do the following:

  • Choose book dimensions (preferably a size that can be printed as paperback or hard cover by the Printers, Lightning Source; see Publisher’s manual for price list).
  • Choose whether and when to print hard cover version and to make an ebook.
  • Choose whether to have Digital Rights Management apply to the ebook.[2]
  • Prepare the ready-to-print manuscript as a pdf/x file of the chosen dimensions, with text on the verso page (i.e., back of title page) as supplied by the Publisher.
  • Secure permission if necessary to reprint work published elsewhere and include text in the ready-to-print manuscript that acknowledges this permission.
  • Warrant that the manuscript does not infringe copyright or trademarks and stays within fair use guidelines, does not libel or slander anyone, does not invade privacy or rights of privacy, and does not cause personal injury.
  • Indemnify the Publisher against any loss, injury, or damage (including any legal costs or expenses and any compensation costs and disbursements paid by the Publisher) occasioned to the Publisher in connection with or in consequence or any breach of the warranties in the preceding clause.
  • Supply the book cover using a template supplied by the Printer via the Publisher.
  • Supply .doc version of the book needed by the Ebook Distributor.[3]
  • Set the recommended US retail price for printed book[4] and the price to be listed on Publisher’s website, http://thepumpingstation.org.
  • Pay the Publisher for the following after receipt of invoice and in advance of submission of text and cover to the Printer[5]:
  • Pay the Publisher of $149 after receipt of invoice and in advance of submission of text and cover to the Ebook Distributor.
  • Pay the Publisher after receipt of invoice for subsequent changes to the ebook, billed at an hourly rate of $49 by the Ebook Distributor.
  • Pay the Publisher for the following after receipt of invoice and in advance:
  • Create a paypal account (with associated email address) to receive royalties from the Publisher.
  • Set the recommended US retail price for ebook[8] and price to be listed on Publisher’s website.[9]
  • Market and promote the book, including getting it reviewed, and informing bookstores that they can order through Ingrams[10] and other regular sources.
  • Sell wholesale copies (ordered via the Publisher) directly to customers (with Author keeping all revenue from these sales).[11]
  • Keep accounts of royalties, wholesale sales, etc. for Author’s own tax and other purposes.
  • Provide the Publisher with a social security number or tax ID for issuing a 1099 if royalties are $600 or more in any tax year.
  • Continue the agreement at the end of each year (by paying the annual Printer’s charge) or opt out (by giving a month’s notice to the Publisher).[12]
  • ISBN number ($25 each for paperback, hardback & ebook)
  • Set up of book by the Printer ($75; with $40 for each subsequent revision of text or cover)
  • Listing with Ingrams for worldwide publicity ($60)
  • Purchase of 4 wholesale copies for Publisher and postage to LOC for one copy (c. $50)[6]
  • Printer’s annual charge for the book to be kept available for printing ($12/year)
  • Wholesale orders (c. $8/copy, including postage to Author’s address) [7]

 

The Publisher agrees to do the following:

  • Provide a small, but gradually expanding, manual of contacts, advice, and experience regarding manuscript preparation, marketing, and other items included above as Author’s responsibility (https://thepumpingstation.org/manual/).
  • Attempt to find answers to questions that arise not covered by this agreement and the manual.
  • Provide exact invoices and receipts for what the Author pays to the Publisher and passing on copies of the monthly statements from the Printer of sales and revenue.
  • Register the ISBNs for the book.
  • Arrange the Preassigned control number from the Library of Congress and sending a copy when printed.  (Submitting this copy may or may not result in the book being assigned a Library of Congress call number.)
  • Supply the text for the verso page.
  • Arrange with Printer to print on demand in the USA, Australia and UK.[13]
  • Set recommended retail price outside the USA at a level to provide the same revenue/book.
  • Submit the inside of the book to Printer as a pdf/x and the cover using one of their templates; review the proof that will arrive in a week or so and allow the Author to review the proof as well; then give the go-ahead for publishing.
  • Arrange with the Ebook Distributor to make ebook versions available on Amazon, Sony, B&N, Apple, Kobo, Google, Diesel, and Ingram Digital, who makes your book available to many smaller retailers of ebooks.
  • Submit the .doc file for the ebook versions to the Ebook Distributor.
  • Transfer to Author 95% royalties from net revenue from sales through Printer, Ebook Distributor (& associated distribution channels) within a week of the net revenue posting to the Publisher’s account.[14]
  • Issue 1099 to Author for royalties each year that IRS rules require it (i.e., when royalties are $600 or above).
  • Order wholesale copies from Printer when requested and paid for in advance by the Author.
  • List the book and ebook versions on the Publisher’s website, with direct order links going to the Author’s paypal account (for the Author to fulfill and to receive all revenue).
  • Check in with the author about suggested improvements in procedures before the annual renewal or opt out period.

 

Author (PRINT NAME, then sign)

 

Publisher, Peter Taylor for The Pumping Station


[2] DRM will deter people from sharing your ebook with others who did not pay for it.  See http://en.wikipedia.org/wiki/Digital_rights_management#E-books .

[3] The Ebook distributor, currently ebookit.com, arranges conversion into a wide range of formats for distribution.

[4]  Suggestion: printing cost x 4.5, which ensures net revenue/book roughly equal to the printing cost

[5] The prices are subject to change, but will exactly match the costs that the Publisher pays.

[6] The other three copies are kept for display.

[7] The wholesale price to the Publisher is slightly more than what is charged to retailers.  Postage is over and above that.

[8]  Suggestion: desired net revenue x 2.6 (allowing for 55% to retailers and 15% of 45% to the Ebook distributor)

[9]  Suggestion: desired net revenue x 1.03 (allowing for 3% paypal fee)

[11] These copies are the only inventory kept by anyone.

[12] After opting out, Author is free to move to a new Publisher, but this will require new ISBNs.

[13] Print on demand means that there is no inventory and the Author does nothing to have the book sold through mainstream online retailers (Amazon, Barnes & Noble, etc.).

[14] Net revenue = Sales by the Printer to online retailers minus the printing cost. A sale of, say, $20 online would typically yield $9 to the Printer, of which $4.50 would be printing costs and  $4.50 revenue would be passed on to the Publisher after a delay of about 3 months.  The 5% of revenue retained by the Publisher goes to subscription for website, preparation and update of the manual, and other overhead; the rest is directed towards launching future books and subsidies for participation in Workshops.

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